Some News About Our TrotCon Hotel Block

August 23, 2019 in Hotel by Kevin

Those of you who have been coming to TrotCon for a while now probably know that our lead-up to 2020 has been… a little odd, by our standards.

Let’s put it this way. We sold out of draconequus sponsor badges two weeks ago. We’ve already got over 200 pre-regs. Our dumb “Anyway, come to TrotCon” social media joke became a weird BronyCon meme. Life is weird, y’all.

But nothing’s surprised us more than the speed with which our hotel block continued to sell out at the Crowne Plaza Columbus North, our venue for the past five years. We added rooms. They sold out. Added more. Sold out. Hotel was like, wait, don’t y’all usually not sell out your block until, like, June? We nod, smile through the tears, etc.

Anyway. Here’s the deal, and this is where we’re gonna annoy some of y’all. The Crowne Plaza is officially sold out.

Does that mean you, a person without a reservation at the Crowne for TrotCon 2020, will not get one? No, not necessarily.

Does that mean you’re not gonna get a room that’s part of an official TrotCon block? Also no, not necessarily.

First, Crowne-related matters. We were able to buy out the other folks who had a room block there, save for about six rooms stemming from an airline contract for pilots and such (we’re about 20 minutes from the Columbus airport). HOWEVER, the rooms that we bought out are going to be saved for vendors who have not already gotten a room for 2020. We know some of you aren’t gonna dig that, and we get ya. But we wanted to make sure our vendors, who are going to be lugging a large amount of merchandise and such around all weekend in between the vendor hall and wherever they’re staying, are taken care of to the best of our ability, rather than making them stay at a neighboring hotel a car ride away.

Vendors: these will, obviously, only be available if you are selected for the 2020 hall. They will unfortunately be a few dollars more ($120 a night) because that’s the rate they were originally sold at before we bought them out, per the hotel. Obviously you are very much free to book any place to stay you want as a vendor, but know that this is an option if you have not yet had your lodging taken care of. Logistics there will be taken care of once you’re accepted for 2020.

The cool thing about all this is that because we have virtually the whole Crowne Plaza to ourselves, we’re gonna get some perks outta it that may involve stuff like longer pool hours. More on that soon.

For the rest of you: we have another block. It’s at the Ramada By Wyndham Columbus Polaris, which is approximately a five-minute drive from the Crowne Plaza (which, remember, has free parking). The block will be $103 a night, and you can grab it by calling this number — (614) 890-8111 —  and saying you’re with TrotCon.

We are currently in the stages of planning free transportation to and from the Crowne Plaza for Ramada guests. Some of this will be provided by the hotel, and we’re also looking into hiring a separate service ourselves. POINT IS, if you’re coming to TrotCon and won’t have a car, if you’re staying at the Ramada you will have a free option to make it to a TrotCon.

Important note: if you call the Ramada and they tell you the block for TrotCon is full, PLEASE contact us ASAP any way you know how (social media, Discord, whatever). We’ll have our main staff contact acting as a liaison with the hotel(s) look into it. Additionally, in the event that we reach our limit at the Ramada as well, we should be able to open another block at a separate hotel.

That being said, we know that a lot of y’all are gonna wanna just say, “to hell with all this,” and snag your own room somewhere else. We obviously welcome you to do that! While we’re not blessed location-wise with adjoining hotels one can walk to with ease from the Crowne Plaza, there are multiple hotels within a five-minute drive in the area. Ya have options.

We appreciate your patience as we move toward 2020, and we apologize for any inconvenience. 2020 is already shaping up to be a year unlike any other at TrotCon (except… maybe 2015, but even that may be different when all is said and done!), and luckily we have 11 more months to get all the logistics down. We’re also in some final talks with some VIP guests, so, hey, be on the lookout there, too.