by Kevin

TrotCon Is Canceled for 2020 — Announcing TrotCon 2021

May 12, 2020 in Hotel, Programming, Registration by Kevin

We’re just gonna cut to the chase. Our usual three-day TrotCon isn’t happening this year.

I know, I know. Some states, including Ohio, are slowly beginning reopening procedures amid the COVID-19 outbreak. We said that we would postpone to later in the year if we needed to. There are still seven-ish months left in the year, so why are you just canceling, etc.

Look, we want to have what was likely to be the biggest TrotCon ever as much as you do. It’s the reason we held off as long as we did before making an official decision.

But with many of you voicing concerns about being able to attend at all this year, plus the fact that we’re going to have attendees this year from across the world, let alone the country, we felt that it was the best decision to protect the health of all attendees to not have an event in July. I mean, have you been to our venue? We love the Crowne Plaza, but unlike some conventions, such as those held in convention centers, there isn’t nearly as much space in which you can move around. Fine enough for pandemic-less times, yes, but iffier when it comes to the measures we’d have to have in place to ensure our attendees’ health.

The nail in the coffin? Our VIP guests did not feel comfortable traveling to TrotCon in July. We want to give you what many of you paid for, and while we know some of you will come to TrotCon no matter the guest and programming situation, we also recognize that some of you are attending with the intent of meeting the people we’d already announced.

Could we have done an event later in the year, when, hopefully, restrictions are more lax? Totally. But it, once again, would not be the same event that we promised you.

As such, think of it this way: we’re picking up TrotCon 2020 and dropping it into 2021.

Next summer, July 16-18, 2021, we’ll be holding the next three-day TrotCon. Its theme will be circus/carnival, and we’re stoked to let you know that ALL of our previously announced community guests have said that they tentatively plan to return. For the record, that’s Foalpapers, RiffPonies, Fiaura the Tank Girl, Keeping Friendship Magic, Scope, Pixelkitties, Volrathxp, Alto Scribe, The Brony Critic and TJ Carson/Pirate Dash. Rawk.

We’re also continuing negotiations with our VIP guests, including some we hadn’t yet announced for 2020, for next year. That’s Tabitha St. Germain, Claire Corlett, M.A. Larson and Elley Ray, by the way. Some are confirmed, while others we’re still working out details with. We hope to have further announcements on ALL of these folks — plus those we haven’t yet announced — by June 9.

Why June 9? Well, that’s where refunds come in.

We realize that some of you will be no longer interested in attending TrotCon in 2021. And we get that. For reals. That’s why for the next four weeks, through the end of the day on June 9, we are offering full refunds to anyone who purchased a ticket for TrotCon 2020. This includes all sponsor badge tiers.

But in order to get a refund, you’ll need to do so by June 9, which is four weeks from today, May 12. After then, our usual refund policy will apply. That, in the majority of circumstances, will mean that refunds won’t be processed.

We do have other options for you, too! You’re more than welcome to — in fact, fingers crossed that ya do — roll over your TrotCon badge for 2020 to 2021. You’re even allowed to donate the cost of your badge to TrotCon to assist us with expenses from the cancellation, whether you plan on attending next year (note: you’ll need to purchase a new badge) or not.

Please note two things. One, if you cancel your badge for ’20 but then opt to purchase a new one for ’21, it will be at the current pre-reg price of $55, barring any sales, regardless of when you bought your badge (such as if you got yours at BronyCon 2019 for the $30 price).

Two, if you do opt to roll over your badge to ’21 OR donate the cost of your badge to the con, you’re gonna get something as thanks, likely picked up at the convention next year or mailed.

For more information on refunds, and to roll over your badge to 2021 or donate the cost, please visit this link.

As unfortunate as it is, this also means our hotel blocks at both the Crowne Plaza and the Ramada are going to be canceled. We were hoping we could roll them over to next year, but our hotel contacts told us this was not possible, mostly due to the change in year.

We know the Crowne Plaza in particular was a bit of a hot commodity this year, so we’re super sorry about that.

To cancel your reservation, the hotels are asking that you cancel the way you booked — so if you called to make one, please call. If you made one online, do so there. Or, ya know, just call in general if you want it done quickly.

When canceling your Crowne Plaza reservation by phone, please call 614-885-1885 and select option #2. When canceling reservations, please ask for TrotCon or reference the 3 letter code AJ2. Please try to do this by May 19, if possible.

If doing so with the Ramada, please call 614-890-8111 and reference TrotCon.

(And, hey, if you want to just go to the Crowne Plaza this July anyway and hang, keep your reservation. No one’s gonna stop ya. Just won’t be an event there. Just, like, let us know if that’s the case so we can make sure your reservation doesn’t get canceled by the hotel anyway.)

We will be reopening our Crowne Plaza hotel block when allowed to do so, which should be sometime in late summer or early fall. Note that we will give everyone a week’s notice in advance so that you can prepare to be online right when it opens, just in case demand is exceptional like it was for 2020. Should we again sell out the Crowne Plaza, we will move to the Ramada as our overflow hotel.

A couple more things here. Lots to unpack. Sorry for the essay.

You’ll note that all applications for panels, musicians and vendors had already closed for 2020. At this moment, we don’t plan to reopen applications for musicians and vendors. If you’re a vendor who’s already heard from us about having a table for 2020, consider that table still in place for ’21, if you want it. If you don’t, please get in contact with us ASAP, and your table fee will be refunded (unfortunately this will mean you don’t be able to get your spot back automatically; you’ll need to contact us if you want back on the waitlist). If you were on the waitlist, consider that still set as well, but give us a shout if you want to be removed.

As for musicians, we’ve already reached out to some of you. If we’ve done so, consider the offer for performing at TrotCon 2021 ALSO still open, tentatively, but for the time being, we’re keeping these on pause until we know a little more about 2021, such as our financials. If you’d like to rescind your application for, let us know.

Is there a possibility these applications — musician and vendor — might be reopened? Yes. But for now, we plan to go with what we already have, and that’ll likely only change if enough say they don’t plan to attend in 2021.

As for panel applications, we’re going to reopen those very briefly later this year, but if you’ve already applied for ’20, you’re set, no need to reapply. As before, if you want to rescind your application, please let us know.

Staff applications? Still open. We had planned to make further decisions on those in March, but once COVID-19 started spreading and the future of the con in July was in question, we held off on making any decisions. We’re going to stick to that until later this year. Community guest applications are in the same boat — still open, and we’ll reach out if we think there’s a doable match. (As before, consider your application open until we reach out — in both scenarios!)

Two more things! Firstly, we’re currently looking into the idea of doing an online event in late summer, no earlier than our original dates (July 17-19), similar to what Babscon did last weekend and what other online-only conventions have accomplished during quarantine. We’re ALSO open to the possibility of an in-person event later this year in Columbus that would allow us to get together on a smaller scale (a one- or two-day event), likely with no VIPs, should the global situation allow. More info on both of those as we have it.

Is that it? That might be it. But chances are you have some questions for us about which we haven’t even thought. If that’s the case, we invite you to contact us any way you know how — social media, email, Discord, wherever. We’ll get your question taken care of as soon as possible.

We appreciate everyone’s patience and understanding here, and we apologize for any and all inconvenience. Again, if you wanna wash your hands of the whole thing, refunds are available. But we’ve got a lot of big plans for ’20 that are now being moved to ’21, and with more time, we think we can make next year even better than before. So we’re hoping you’ll stick with us!

Anyway, don’t come to TrotCon. Until next year.

by Kevin

Some News About Our TrotCon Hotel Block

August 23, 2019 in Hotel by Kevin

Those of you who have been coming to TrotCon for a while now probably know that our lead-up to 2020 has been… a little odd, by our standards.

Let’s put it this way. We sold out of draconequus sponsor badges two weeks ago. We’ve already got over 200 pre-regs. Our dumb “Anyway, come to TrotCon” social media joke became a weird BronyCon meme. Life is weird, y’all.

But nothing’s surprised us more than the speed with which our hotel block continued to sell out at the Crowne Plaza Columbus North, our venue for the past five years. We added rooms. They sold out. Added more. Sold out. Hotel was like, wait, don’t y’all usually not sell out your block until, like, June? We nod, smile through the tears, etc.

Anyway. Here’s the deal, and this is where we’re gonna annoy some of y’all. The Crowne Plaza is officially sold out.

Does that mean you, a person without a reservation at the Crowne for TrotCon 2020, will not get one? No, not necessarily.

Does that mean you’re not gonna get a room that’s part of an official TrotCon block? Also no, not necessarily.

First, Crowne-related matters. We were able to buy out the other folks who had a room block there, save for about six rooms stemming from an airline contract for pilots and such (we’re about 20 minutes from the Columbus airport). HOWEVER, the rooms that we bought out are going to be saved for vendors who have not already gotten a room for 2020. We know some of you aren’t gonna dig that, and we get ya. But we wanted to make sure our vendors, who are going to be lugging a large amount of merchandise and such around all weekend in between the vendor hall and wherever they’re staying, are taken care of to the best of our ability, rather than making them stay at a neighboring hotel a car ride away.

Vendors: these will, obviously, only be available if you are selected for the 2020 hall. They will unfortunately be a few dollars more ($120 a night) because that’s the rate they were originally sold at before we bought them out, per the hotel. Obviously you are very much free to book any place to stay you want as a vendor, but know that this is an option if you have not yet had your lodging taken care of. Logistics there will be taken care of once you’re accepted for 2020.

The cool thing about all this is that because we have virtually the whole Crowne Plaza to ourselves, we’re gonna get some perks outta it that may involve stuff like longer pool hours. More on that soon.

For the rest of you: we have another block. It’s at the Ramada By Wyndham Columbus Polaris, which is approximately a five-minute drive from the Crowne Plaza (which, remember, has free parking). The block will be $103 a night, and you can grab it by calling this number — (614) 890-8111 —  and saying you’re with TrotCon.

We are currently in the stages of planning free transportation to and from the Crowne Plaza for Ramada guests. Some of this will be provided by the hotel, and we’re also looking into hiring a separate service ourselves. POINT IS, if you’re coming to TrotCon and won’t have a car, if you’re staying at the Ramada you will have a free option to make it to a TrotCon.

Important note: if you call the Ramada and they tell you the block for TrotCon is full, PLEASE contact us ASAP any way you know how (social media, Discord, whatever). We’ll have our main staff contact acting as a liaison with the hotel(s) look into it. Additionally, in the event that we reach our limit at the Ramada as well, we should be able to open another block at a separate hotel.

That being said, we know that a lot of y’all are gonna wanna just say, “to hell with all this,” and snag your own room somewhere else. We obviously welcome you to do that! While we’re not blessed location-wise with adjoining hotels one can walk to with ease from the Crowne Plaza, there are multiple hotels within a five-minute drive in the area. Ya have options.

We appreciate your patience as we move toward 2020, and we apologize for any inconvenience. 2020 is already shaping up to be a year unlike any other at TrotCon (except… maybe 2015, but even that may be different when all is said and done!), and luckily we have 11 more months to get all the logistics down. We’re also in some final talks with some VIP guests, so, hey, be on the lookout there, too.

by Darkly

Applications and Hotel Rooms

September 30, 2017 in Hotel, Registration by Darkly

Good news for all of you who’ve been rearin’ and ready to go since the end of last year’s TrotCon to get your applications in for 2018 — EVERYTHING is now up and ready to go!

That’s right, everything! We’re talking panelist apps, musician apps, artist/vendor apps, staff apps! Anything and everything you could want to do at TrotCon 2018 is now yours for the taking.

Each application is available above, under the registration tab if you want to apply for anything. We can always use a little more help on the staff end, and those other categories are literally what keeps us going — awesome programming, great music and superb art and trinkets to buy (or just, ya know, stand nearby and admire).

We’ve also got our hotel room block for 2018 available, so get right on that if you’re looking to stay at the Crowne Plaza Columbus North, our 2018 venue, among other attendees of TrotCon. We’re talking $99 a night. That’s cool, right? Nice. Click the venue tab above to get to the link provided to get the room rate!

Hm. Is that it? Think that’s it. Relatively short announcement, y’all! Now, uh, go. Fly. Be free. Apply for things at TrotCon. Come to TrotCon. Woo.

by Darkly

TrotCon’s in a Week! Also, Important Schedule Changes!

July 5, 2017 in Hotel by Darkly

Hello, everyone!

We come to you today exceptionally excited about TrotCon 2017 and what’s to come. From our programming to our vendor hall to our Saturday night concert and everything in between, we think TrotCon 2017 is going to rank among our best events, if not our absolute best.

And the good news is that TrotCon 2017 is indeed still happening next weekend, July 14-16, at the Crowne Plaza Columbus North in Columbus, Ohio! Mark your calendars!

We do, however, have some news to share about the convention that directly affects anyone planning on attending the Friday of the convention.

The SparkNotes version: Due to a misunderstanding between our venue and our core staff, we will not have access to all spaces of TrotCon 2017 in the way that we normally do each year. While certain spaces will be available Friday morning and even Thursday evening, July 13 (for pre-registration badge pickup in the latter case), certain other rooms will not be available until later in the day. This will be short-lived, and by 7 p.m. we will be fully operational and running the way we usually do (that’s all night, in case ya forgot) until Sunday evening.

In the meantime, we’ll be running on a sort of TrotCon Lite schedule earlier in the day on Friday. Will you be able to pick up your badge? Yep. Panels? Definitely. Other programming? Sure! But the schedule we originally released last week will see multiple changes on Friday, with certain events moved back a few hours and others moved to different rooms entirely.

It’s not ideal, but we’re going to make the best of it, and we’re happy to say that we’ll still have at least SOME programming going on at normal Friday hours.

Due to the lighter load of programming on Friday, we will be offering a slight discount in Friday-only badges, to $25 instead of $30. Since many of you arrive on Thursday or even very early Friday morning, we didn’t want to leave you hanging for too long without anything to do, so again, programming will indeed begin at 10 a.m. on Friday, starting with panels in Panel Room 2.

Check out the new schedule here.

There is a small, small chance we’ve be able to manage a fourth-quarter hail mary and get everything back on track as was intended before the convention next week. And if that does happen, watch this space and our social media accounts to be the first to know. Otherwise, the posted schedule is what we’ll be going with for 2017.

If you have any further questions, comments, complaints or anything of the sort, we completely understand and ask that you direct them to either our staff email (info@trotcon.net) or to our various social media accounts. Someone will be on hand to assist you as quickly as possible.

Again, come 7 p.m. Friday, we’ll be the TrotCon you know and love (or… tolerate?). And we’re incredibly excited to get to that point. Just have to clear this hurdle first.

Thanks for your understanding, and we’re thrilled to see you in the coming days!

by Darkly

Pre-registration is now closed! See you in July!

June 28, 2016 in Hotel, Programming by Darkly

You heard that right: after nine months of pre-registration, we’ve closed badge sales for the time being. The response this year? Astounding. From those of you purchasing simple weekend passes to our wonderful sponsor badge buyers, you continue to keep TrotCon alive and well, and we thank you from the bottom of our pony-lovin’ hearts.

If you missed out on pre-registration for 2016, don’t fret! We’ll still have plenty of badges available for this year’s event — you’ll just need to purchase at the door. Come out on one of our three days — July 15-17 — and head on over to our registration area, where we’ll hook you up with a badge. This year, three-day passes will be available for $55 each, while single-day badges will be sold as well — $30 for Friday, $40 for Saturday and $20 for Sunday! And as a reminder, children 12 and under get in free with the purchase of an adult badge.

We still have a few more dates for you to keep in mind before Thursday night, July 14, when we open badge pickup for those who purchase pre-registration badges. First, if you want to snag a hotel room at the discounted rate of $95 at the Crowne Plaza Columbus North, you have until June 30 to do so! Hit up our venue page for more info.

Also, if you head over to our Eventbrite page, you’ll find that we still have autograph vouchers and poetry event tickets available for John de Lancie. Vouchers for autographs for Mr. de Lancie are $30 this year, while the poetry event is $20. It’s pretty much our only ticketed event for 2016; all other events are free with the purchase of a badge!

Our schedule of those events will be going live sometime this week. Stay tuned!

See y’all in a few weeks! It’s getting so close!

by Darkly

TrotCon 2015 Dates and Location

September 21, 2014 in Hotel, Registration, Theme by Darkly

TrotCon is moving!

Well, OK, maybe not moving very much. We’re not going to be in another city or state, leaping across the country to lay claim to some other pony domain.

So, what’s happening? Simple: after ponying our hearts out for the last two years at the Sheraton at Capitol Square in downtown Columbus, Ohio, in June, we’ll be heading a few minutes north on I-71 to our home for 2015: the Crowne Plaza Columbus North!

What’s more? Instead of throwing it down in June, we’ll be held in July – July 17-19, 2015, to be exact – kind of like 2012, when we first started going insane and running a convention based on My Little Pony.

Whew. Now that we got that out of the way….

At our new home at the Crowne Plaza, we’ll be offering a discounted room rate of $95 to attendees! To do so, you must call 614-885-1885 to book and mention TrotCon. We know, we know – phone calls are hard. But you’ll manage; just think of how much fun you’ll be having at TrotCon this July while picking up that phone!

As of today, our vendor, panel and staff applications are now open as well on our website. Hit us up if you’d like to sell your super cool wares or present a panel on something you’re passionate about (hey, doesn’t have to be pony-related – really!), or if you’d like to help make TrotCon the very best event it can be in 2015. Experience running or helping conventions in the past? Awesome. None? Still awesome! Musician applications will be available soon as well.

We’d also love to introduce a new concept for TrotCon 2015. If you’re not already aware of our magic theme for next year, well, hey, our theme is magic! And going along with that, we’ll be taking a page from some book series we hear is OK called Harry Potter and introducing a cool new way to compete against your friends at TrotCon.

Here’s the idea: we’ll be separating all of you into different houses for TrotCon, a decision over which you’ll have some control – more on that very soon! You’ll have the opportunity to join whichever house you want – or be completely unsorted; live your life! – with a handy little quiz helping you on your way.

What are the houses? Check ’em out!

-Lunaris: Thy night hath glimmering descended, Those of Lunaris awake shall remain, Of Princess Luna they hath depended, Training in the forgotten and arcane!

-Solaris: Bright as the sun at midday, Those of Solaris shall avail, To Princess Celestia they will stay, Her faithful students will prevail!

-Umbra: Thru steady work and ample toil, Those of Umbra are not tragic, To Princess Twilight they are loyal, For they know that Friendship is Magic!

-Eros: Steeped in the dark magicks of yore, Those of Eros will never fall, Princess Cadance whispers the lore, The truth that love conquers all!

Yep, that’s right: rather than have you declare your favorite type of pony, you’ll be choosing your allegiance to one of the four princesses of Equestria. Choose wisely, mortal.

What will the houses entail? We have some ideas up our sleeve – check back as we get closer to the convention, won’t ya?

Does all this tickle your fancy? Sweet action, dude, because pre-registration for TrotCon 2015 is officially open! Pre-registration badge prices will run this year for $25 through $45, with sponsor badges of varying levels available as well!

Come on out and spend the kind of middle but also kind of toward the end of July with your fine pony friends at TrotCon!

by Darkly

Black Friday Weekend Sale!

November 28, 2013 in Hotel, Registration by Darkly

This holiday season, the magic number here at TrotCon is 20.

The day after Thanksgiving, millions will be braving the crowds to get some of the hottest deals for the Christmas season — but why not stay in the comfort of your own home this weekend and give that special somepony the greatest gift of all: 20% off all badges for TrotCon 2014!

That’s right — 20% off the fun of Ohio’s first My Little Pony convention. Until March, our normal pre-registration badges run $35, get them for $28. The sale also applies to our sponsor badges, meaning you can become a sponsor of TrotCon for as low as $80. That includes $100 of savings on our alicorn-tier sponsor badge, now priced at $400 instead of $500!

Get ’em fast, though. While there’s no limit on the amount of badges we can sell this weekend, you only have 96 hours to do it before badges return to their normal prices — and there’s no guarantee they’ll be this cheap again. The sale starts at midnight tonight and will end Monday evening.

So far, we’ve announced quite a few awesome guests, including musicians Cyril the Wolf and Eurobeat Brony, Emily and Tayy from Everfree Network’s Pegasisters Live and artist extraordinaire Pixelkitties. You want more? Don’t fret; we’ll be announcing many more special guests before the convention rolls around this June.

Get your badges here: http://www.eventbrite.com/e/trotcon-2014-tickets-7724603497?discount=BlkFri2014

Book a hotel room: https://www.starwoodmeeting.com/StarGroupsWeb/booking/reservation?id=1309124076&key=3CFE5

by Darkly

Book your Room!

September 16, 2013 in Hotel by Darkly

Our room block with the Sheraton is now up!

The room rate is $102 a night.
We are offering a discount on overnight valet parking for $13 a car a night.
Group rate available until May 23, 2014.

Get your Room Here!